You’ve chosen where your email archive should live. Yet the previous platform is still there, holding historical data and taking up space in the budget.
If that sounds familiar, the migration deserves a commercial conversation as well as a technical one. eMXport can help you move the archive through a managed service. The useful next question is what that move needs to achieve before you can retire the old arrangement.
Start with what’s keeping the old platform in place
Our recommendation is to write down why the legacy archive is still needed. Is it the location of particular data? An unresolved migration scope? A decision about the destination that hasn’t been made?
Give each dependency an owner. That turns “we should switch this off” into a set of decisions you can work through.
This is particularly relevant when you acquire businesses with different archive arrangements. You may have a clear preference for the combined organisation, while historical data still needs a route out of previous systems.
A supplier renewal is a fairly expensive reminder that something remains unfinished.
Use the migration to support a defined destination
eMXport offers managed archive migrations into and out of Mimecast. Its approach confirms the source scope and export route, then aligns delivery with the agreed destination requirements.
For a technology leader, that supports a concrete conversation about what needs to move and how the work will be accepted. For an owner, it connects the migration to a business decision: which archive arrangement do you intend to keep?
We’d suggest recording that intended outcome before comparing proposals. It helps you judge whether a proposed migration addresses the reason you’re still maintaining the old platform.
What does the published evidence show?
De Beers had archive data in Proofpoint while seeking to consolidate in Mimecast. TPP’s case study reports that eMXport migrated 55.4 million emails, totalling 6TB, with no disruption to business as usual. It also reports simpler archive management and cost savings from retiring legacy systems.
That is a result from a particular client engagement. The case study doesn’t publish a monetary saving, so it wouldn’t be sensible to borrow a figure for your business case.
The useful lesson is to connect archive movement with the intended retirement decision. Read the De Beers case study for the full published account.
Build your own case for the move
Start with your actual costs and commitments. Ask your commercial and technology teams to identify what you pay for the existing arrangement and when contractual decisions are due.
Then compare those commitments with the migration scope and quote. Include any period when you expect both arrangements to remain in place. These are inputs for your organisation to confirm, rather than numbers a supplier should guess.
Finally, agree what needs to be checked before retirement is authorised. The migration’s outcome and your organisation’s retirement decision should fit together in the plan.
If your old archive is still sending invoices, give us a shout. We can discuss the data move that needs to happen before you decide what comes next.